7 Misconceptions About Amazon Sharing Your Account Details with California

Amazon shared account details for FBA sellers on October 23rd has caused a lot of online discussions, it is not a concern if you are in compliance with sales and use tax in California. The email detailed that Amazon will be turning information over to California which includes the EIN, name, and address on your account. Instantly, rightful so, several threads started with conversions about what this means, or does not mean. We reviewed most of the comments and have come up with our short list of misconceptions.

Updated: January 4th, 2019:

After speaking with California today, here are some important points:

  • This is NOT going away. California is very away of the groups proposing don’t register and this is illegal…, they are only digging themselves a bigger sales tax hole.
  • California does want to work with you as you come forward to register for a sales tax permit.
  • Your past returns will auto-populate after you credit your tax account and apply for your sales tax permit. The login page looks like this: https://onlineservices.cdtfa.ca.gov/_/#48
  • You do have the ability to request a payment plan (generally over 12 months). This comes into play after you register for a permit (see details below) and file your past sales tax returns. The state will assess an amount you owe including penalties and interest. At this point, you may request a payment program. If you choose 12 months, you will be automatically approved, but if you request over 12 months, it will be reviewed manually and the state may ask to see financials.
  • The deadline is January 15th to register.
  • If you do not register by the 15th, you will receive more letters with a stronger message to register and eventually your account will go to collections.
  • The state has the capability to force register you because they have your information. They said they are not planning that at this point, but have the capability.
  • If you were selling on FBA in 2017 and did not register in California and did not receive a letter, you still need to register (the main reason: your address has changed and your mail is not being forwarded or the time frame expired).
  • Update: the Managed Audit Program will waive your past penalties and 1/2 your interest
Misconceptions about Amazon Sharing Your Account Details

Misconceptions about Amazon Sharing Your Account Details

Here is a list of the Top 7 Misconceptions About Amazon Sharing Your Seller Information with California:

  1. Amazon sharing your account details with California should not cause worry: legislative changes are coming soon.

It is true there may be legislative changes in the future (as with every state), but that does not change the fact that inventory stored in California creates sales tax nexus. This misconception comes into play because there are certain e-commerce groups fighting that the responsibly to collect and remit sales tax should be on Amazon, not the third-party seller. This includes discussions about who is the retailer and why third-party sellers should not be held liable for past sales tax. In the end, as with any state, the key question is, “how does the state interpret inventory held by a third-party seller? Does that create sales tax nexus as an out-of-state seller? Does the state require or prefer I collect and remit sales tax, so that the state does not have to audit residents for use tax remittance? The key is to separate your opinion of the current facts from how things may be different in the future.  If you were selling during the time in question and were not in compliance with California sales tax rules, that is a big issue and compliance is recommended ASAP. Here is a link to California’s legislative calendar. http://www.legislature.ca.gov/the_state_legislature/calendar_and_schedules/calendar_schedules.html

  1. If you are under the threshold of California sales levels, even with stock or inventory, you don’t have a requirement to collect and remit sales tax.

It is true that California has a threshold of sales for sales tax, for click-through and affiliate nexus, but it has not adopted any economic nexus guidelines like so many other states have since the June U.S. Supreme Court Case, Wayfair vs South Dakota.

California has nexus provisions (A. B. 28) for both click-through and affiliate nexus.  The definition now includes any retailer who enters into an agreement with a person in California in which the person directly or indirectly refers potential purchasers of tangible personal property to the retailer in exchange for a commission or other consideration, whether through an internet link, website, or otherwise. The limit is reached when it’s over $10K in the preceding 12 months with a person or persons within the state or total cumulative sales over $1-Million in the previous 12 months.

The misconception centers around the $1-million in sales and assuming if you are under those sales to California residents, you are fine, which is not the case, because that applies to click-through nexus, not economic nexus, and economic nexus does not replace physical nexus.

Separately, if you sell via FBA, most likely, you have stock in California which creates physical nexus, which means you are required to collect and remit sales tax, which starts from your first sale after you have sales tax nexus.

  1. The MTC.gov published a white paper where the states and marketplace facilitators made recommends that will take third-party sellers off the hook for sales tax in California and other states.

It is true that the MTC.gov published a white paper after two months of discussions and recommendations that impact third-party sellers, but the big point is that Richard Cram, the head of the MTC, said, “The White Paper is Recommendations for States to CONSIDER, does NOT mean States will Follow or Implement.” This is a proposed white paper, not legislative changes. See the recommendations from the white paper, which are great news for sellers. Now let’s see which states adopt which parts, if any, going into 2019. Keep in mind, this does not change any current legislative guidelines in any of the states.

  1. Amazon is already collecting and remitting sales tax in some states, so they will do the same in California.

It is true that Amazon is collecting and remitting sales tax in the following states: Minnesota, New Jersey, Oklahoma and Washington, and others are waiting for a response from Amazon. Washington was the first to start this trend back on January 1st, 2018. Most states are taking Washington’s lead, where the third-party seller (you) is required to register for a sales tax permit, files sales tax returns, plus the state’s B & O state tax return. All Amazon is doing is collecting and remitting the sales tax so you don’t see any of the money, but you still have to register and file sales tax returns on time. Washington is clear to point out if you had stock in Washington prior to January 1st, 2018, you have a responsibility to collect and remit sales tax; and, if you did not, that money is still owed by you and they expect you to pay and file returns for the period of time you had nexus (stock) up until January 1st, 2018. Other states follow a similar pattern.

Don’t expect California to follow this plan; and, if they do in the future, they will, like Washington, expect the past sales tax, penalties and interest to be paid.

  1. Don’t worry because of the June Wayfair vs South Dakota case, you just need to register for a sales tax permit in the states with an October 1st. 

This is another misconception that is focused on the fact that several states knew economic nexus laws took place October 1st, and after that date when you pass the threshold of sales or units, you would need to register in the state to collect and remit sales tax. Like most things, this is true, but you don’t have the full story. This does not replace physical nexus. If you already had stock in a state that adopted new economic nexus laws as of Oct 1st, 2018, that means your registration date would be the date you first had nexus and sales after that date, which is usually the same month. If you use an October 1st date, you may be committing fraud by using the wrong date on the sales tax application (which is online in most states).

  1. Because of the SCOTUS Wayfair decision in June, physical nexus is no longer an issue in regard to sales tax.

This is simply not true. Economic nexus guidelines are in addition to physical nexus, not instead of. If you do not have any physical nexus in a state, then you need to track the economic nexus guidelines for the states that have them in place or coming soon. But if you had physical stock in a state prior to the passing of the new economic nexus sales or unit limits in states, that would be your start date to collect and remit sales taxes.

  1. New Proposed Changes are Coming Soon, so Just Hang on and Don’t do Anything.

This is what we call the “sales tax legislative gap.” So many sellers are so focused on what changes will come in the future that will hopefully create a situation where they have less responsibility to collect and remit sales tax, which may be the case. In the meantime, the states are collectively losing BILLIONS in sales tax revenue to e-commerce sellers while there are no laws in place. It is possible your accountant was not up to speed with sales tax nexus guidelines prior to the June U.S. Supreme Court Case, Wayfair vs South Dakota, which was quite common. Some tax firms and sellers were confused with the April 1, 2017 date, where Amazon started collecting and remitting sales taxes in all 45 states, plus D.C., but only on their sales, not third-party sellers.

In the end, know the facts about Amazon sharing your Seller Central information, is what is most important. If you have sales tax nexus in a state, the most common are physical nexus, economic nexus, notice and reporting states, and finally the marketplace facilitator rules. This is where some companies, such as Amazon, have agreed to collect and remit sales tax on behalf of sellers after a certain date and sales threshold. It is possible a state may have all four rules and you have to determine which one you crossed first and your responsibility to either register and file returns and or to collect and remit.

Sales Tax System will guide you through these and all the complex steps before and after registering for sales tax.

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